Office & Housing Services Associate

Office & Housing Services Associate - Occidental Libya Oil & Gas BV

Essential Job Duties:

• Provide support to expatriate employees on all housing, maintenance and shipment clearance activities.
• Housing Administration: initiate residence searches for company personnel, inform personnel of housing policy and company standards, review and assess villa selection to insure it meets company specifications, negotiate contracts with Landlord, work with Contracts Admin to prepare leases, commence lease signing, collect all necessary documentation, request payments, keep official lease record files. Keep relationships with rental agents to stay informed of housing available in the market.
• Assist with the supervision of office and housing service contractors.
• Maintenance: will be point of contact for personnel for all housing service/maintenance requests. Generate and send work orders to Service Contractor and follow up to insure timely completion. Maintain files on all requests. Audit invoices upon receipt to verify accurate billing.
• Shipment Documentation/Clearance/Delivery: responsible for liaising with the local shipment clearance provider to provide necessary documentation for all incoming shipments. Coordinate delivery to employee residences. Communicate with PRO when further assistance/documentation is necessary.
• Check and audit all incoming bills before forwarding them to the Accounting Department.
• Coordinate with HES department to ensure the housing facilities fulfill HES standards.
• Coordinate with the IT department to ensure IT services are provided to the new houses.
• Interview applicants for the positions of watchmen and delegating tasks to them according to need.

Required Qualifications:

• High School diploma or equivalent.
• 10 years or more of administrative experience, preferably in HR, office or housing administration.
• Knowledge of local processes and procedures, including visas, taxes and Libya compliance issues.
• Strong organizational, planning and priority setting skills.
• Strong written/verbal communication skills in both English & Arabic.
• Strong interpersonal skills.
• Solid PC skills, including MS Office Suite (Word, Excel, Outlook and Internet Explorer).
• Demonstrated sense of urgency and level of energy required to handle a fast-paced work environment.
• Team player; willing to assist with other tasks when necessary for the benefit of the team.
• Demonstrated ability to work successfully with multi-national workforce.
• Ability to maintain confidentiality and respect company policy and corporate compliance

All the Candidates must posses:
• Libyan Passport
• Military Status
• Good conduct certificate
• Health Certificate

How to apply:
1.       Please Visit www.oxy.com<http://www.oxy.com/> <http://www.oxy.com/>
2.       Select  "Working at OXY"
2.       Go to Available Positions
3.       Open the Desirable Position
4.       Click on "Apply for this job online"
5.       Follow Job Application Steps